We want you to get the most from our amazing collections. Many of the items in our collections are rare and need to be carefully preserved. Although you can’t borrow anything from the library or archives, you can ask our staff to make copies for you. We do charge for this service and we have to make sure we don’t break any copyright rules or damage unique or rare items. We can make paper photocopies or high resolution digital scans (TIFF/PDF).
Please find details of fees and restrictions below.
- A4: 20p per sheet
- A3: 40p per sheet
You can pay by cash, credit or debit card, or by cheque (in pounds sterling) drawn on a UK bank payable to The Library and Museum Charitable Trust.
We have to stick to the law and be careful not to break any copyright rules. Generally this means:
- We cannot provide copies of complete works, for example books, issues of periodicals and indexes.
- Only 5% of a work in copyright can be copied for research or private study.
- Only one copy of each page can be made.
- Only one article in a periodical issue can be copied.
- If copies of items still in copyright are required for commercial purposes, an additional £10 charge will be made (European Copyright Directive). This fee, a flat-rate not retained by the Museum, is passed to the Copyright Licensing Agency, which distributes it to authors, artists or publishers.
- Illustrations can be copied if they are part of a periodical article. They cannot be copied separately, as they are complete works in their own right.
- Copies exceeding the stated restrictions cannot be made without permission from the copyright holder.
- We are unable to trace copyright holders for you or seek permission to copy works.
- You must provide evidence in writing that a work is out of copyright or you have permission to copy more than the stated restrictions.
Duration of copyright
Published works: This depends usually on the life of the author. Copyright expires 70 years from the end of the year in which an author dies.
Unpublished works: Copyright for unpublished works continues for 70 years after a writer’s death or until 1 August 2039, whichever is the later.
If the date of an author’s death is unknown, 1900 is used to determine the date after which items remain in copyright.
Looking after the collections
No matter how careful we are, over time copying damages books. We have to look after our collections so they’re available for future generations so we can’t copy any of the following:
- Archive material
- Minute books without prior permission from the lodge secretary
- Books published before 1800
- Periodicals published before 1900
- Large format books which are too big to fit on the machine
- Books that are already fragile
- Complete archives, apart from overseas lodges, chapters or districts whose local records have been lost
Before we copy anything, we’ll inspect the item to make sure it’s in a reasonable condition. We can’t copy anything that has:
- Torn, brittle or loose pages
- Split or broken bindings
- Damaged spines
- Torn, missing or damaged covers/boards
To protect the collections from damage caused by copying, we can only copy a maximum of 20 pages or 10% of the book, whichever is smaller.